Administrative Assistant @ UNIVERSITY OF MICHIGAN HOSPITAL
Political Science @
Eastern Michigan University
A highly experienced and resourceful administrative professional, with extensive experience in corporate, legal, and university settings. Possesses proven experience in executive support, process improvement, meetings and event planning, corporate reporting, project management, filing, telecommunications, vendor management, and writing requests for proposals. Adapts to consistently changing environments with grace, contributing substantively while efficiently navigating new directives and mastering
A highly experienced and resourceful administrative professional, with extensive experience in corporate, legal, and university settings. Possesses proven experience in executive support, process improvement, meetings and event planning, corporate reporting, project management, filing, telecommunications, vendor management, and writing requests for proposals. Adapts to consistently changing environments with grace, contributing substantively while efficiently navigating new directives and mastering unfamiliar technology. Collaborates cross-functionally and with third-parties to solve multifaceted issues, secure resources for executives, and deliver on all objectives.
Executive Assistant @ Executive Administrative Assistant, 2014 - Present
Children’s Hospital Los Angeles
Perform complex and confidential secretarial and administrative duties for the Vice President, Health System Development and Integration – Chief Strategy Officer and the Vice President and Chief Human Resources Officer using high level discretion, interpretation and independent judgment.
Maintain extremely heavy and complicated daily calendar
Propose and coordinate weekly monthly and quarterly multiple Board and Committee Board meetings/special lectures, and other executive leadership meetings
Manage invitations related to such meetings: Facilitate preparation, production, and posting of agenda, receive and synchronize presentation materials, confirm conference room reservation, and catering, etc.
Attend, compose, transcribe, edit, and disseminate Committee Board meeting minutes (reports, presentations, and other documentation)
Prioritizes matters to be reviewed and acted upon by the CFO; reading, researching, and routing, correspondence: drafting letters and documents, collecting and analyzing information, initiating telecommunications
Receive and welcome guests, screen and direct telephone calls
Handled privileged and sensitive documents. From 2014 to Present (1 year) Executive Secretary @ Offered primary support for Vice President of Technology Assessment in a department concentrating on the evaluation of pharmaceutical and biotechnology products and businesses for licensing and investment. Maintained extremely heavy and complicated daily calendar. Communicated daily with high-profile partners and executives inside and outside company. Handled privileged and sensitive documents. Researched and reported on company personnel profiles and drug profiles. Facilitated travel arrangements for domestic and international conferences and meetings. Completed full expense report and submitted reports for processing and payment. Consistently met tight deadlines and other obligations.
Amended and restructured obsolete policies and procedures according to current rules, regulations, and guidelines.
Proposed, coordinated, and secured facilities meetings and domestic and international Web teleconferencing.
Facilitated preparation, production, and finalization of due-diligence reports.
Monitored and managed file-sharing and sensitive business information access through Intralinks to promote collaboration without compromising security. Also trained hand-selected users on proper usage of this technology. From January 2008 to January 2014 (6 years 1 month) Administrative Assistant @ Provided primary support for three hematology oncology physicians. Transcribed and distributed minutes of privileged and sensitive content from weekly Multidisciplinary Thoracic Oncology Conferences. Prepared physicians’ curriculum vitae From January 2006 to January 2007 (1 year 1 month) Administrative Assistant @ Researched and compiled journal articles from medical library.
Maintained and updated physicians’ hospice logging for monthly billing account.; Supported vice president of publisher relations and four directors. Managed heavy daily calendar for vice president and department. Maintained privileged and sensitive documents. Communicated daily with executives both inside and outside company as well as professionals in publishing industry. Facilitated travel arrangements for multiple travelers at domestic and international meetings. Managed both domestic and international expense reports. Coordinated staff, department, and team-building meetings, securing facilities and setting up domestic and international videoconferencing and teleconferencing.
Researched client and publisher data, compiling, preparing, and assembling media literature packages.
Partnered with directors, account representatives, and associates on special projects. From January 2003 to January 2006 (3 years 1 month) Executive Administrative Assistant @ Amgen Project, 2001
Delivered support to associate director and four Web technologists in technology group. Managed $1,000,000 budget, overseeing billing, purchasing, and accounts payable functions. Maintained heavy daily group calendar. Created complex PowerPoint presentations for staff, company, and vendor meetings. Served as e-business group liaison to all business units, consultants, and vendors. Composed briefs on vendor-solicited white paper materials and requests for proposals. Maintained privileged and sensitive documents, and created and managed electronic staff news. Facilitated domestic and international travel arrangements for multiple travelers and managed expense reports.
Coordinated and analyzed day-to-day issues and communicated data to daily e-business industry professionals.
Proved consistent in meeting group goals and tight deadlines toward designing, building, and implementing company’s portal initiative with Internet and Intranet.
Created, organized, and maintained database of requests for proposals and vendor profiles, improving tracking, reporting, and customer service.
Proposed and secured facilities to utilize international videoconferencing equipment for all meetings, posting minutes afterward on company’s worldwide LiveLinks site. From January 2001 to January 2003 (2 years 1 month) Administrative Assistant @ Provided primary support for director of business affairs. Gained knowledge of guild regulations, deal negotiations, and television deals for executive producers, writers, actors, and musical talents. Coordinated and analyzed day-to-day issues and problems with ABC business affairs attorneys, production, casting, programming, agents, talents, and finance personnel. Facilitated domestic and international travel arrangements for multiple travelers. Secured facilities and coordinated setup for on-site and off-site meetings.
Maintained relationships with entertainment industry professionals, including agents, attorneys, managers, production executives, and guild representatives.
Prepared, produced, and finalized talent agreements in connection with daytime television, soap operas, and other ABC networks, managing privileged and sensitive legal documents, and meeting tight casting and contract deadlines. From January 2000 to January 2001 (1 year 1 month) Administrative Assistant @ Offered primary support to director of business and legal affairs, and secondary support to president of Disney TeleVentures. Communicated daily with high-profile partners and executives inside and outside company. Led domestic and international travel arrangements for multiple travelers. Booked facilities and coordinated setup for on-site and off-site meetings.
Prepared, produced, and finalized consultant contracts, network contracts and deals, and programming contracts, consistently meeting tight deadlines.
Maintained proactive in creating, organizing, and maintaining filing system for network contracts, licensing contracts, patent applications and filings, partner contracts, and other privileged or sensitive legal documents. From January 1996 to January 2000 (4 years 1 month)
Bachelor of Science (BS), Global Business Management @ University of PhoenixPolitical Science @ Eastern Michigan UniversityDegree, Paralegal Studies @ PHILLIPS COLLEGE Gena Morris is skilled in: Microsoft Word, Microsoft Office, Windows, Microsoft Excel, Research, English, Outlook, Teaching, Customer Service, PowerPoint, Microsoft Office Sharepoint Server, Pro Intralink, Web Conferencing Tools, Editing, Administrative Assistance
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